Events Manager

  • by ACWA
  • May 30, 2024

Job Location

Sacramento, CA

Application Deadline

June 28, 2024

How to Apply

Apply online


Description

The Association of California Water Agencies (ACWA) invites applications for an experienced Events Manager. This is an exciting opportunity to join a team of professionals who work in a collaborative environment with respected water leaders across the state to develop and advance critical water management policy priorities on behalf of California’s public agricultural and urban water agencies and water users.

ACWA is the largest statewide association of public water agencies in the nation, representing more than 470 public water agency members. Since its inception in 1910, ACWA has served as a leader in California water policy, advancing comprehensive statewide strategies to meet the state’s future water needs, and a respected voice for its members in both Sacramento and Washington, D.C. ACWA is headquartered in the heart of Sacramento, just a few blocks from the State Capitol. ACWA’s member agencies deliver approximately 90% of the water distributed to California communities, farms, and businesses. Together, members play an active role in managing the State’s water resources and creating progress in groundwater management, safe drinking water, water recycling and desalination and water use efficiency.

The Position:

Events Manager is an at-will position that is coming open due to retirement of the current Events Manager. The position is based in our Sacramento office and reports to the Senior Director of Operations and Member Engagement. The position is responsible for planning, directing, organizing, and coordinating the activities of the events team including execution of conferences, educational events and related activities and providing highly complex staff assistance to the management and staff of the Association.

The Ideal Candidate:

The ideal candidate will have knowledge of principles and practices of meeting planning, event coordination and project management. Candidates will possess a bachelor’s degree from an accredited college or university with major course work in communications, marketing, event management, business administration, public relations, or related field and, at a minimum, five years of experience in meeting and large venue conference planning, including two years of management experience.

Essential Duties and Responsibilities:

  • Develop and implement Events Team goals, objectives, policies, and procedures.
  • Plan, organize and direct the activities of the Events Team including planning, coordinating, organizing, and executing conferences, seminars, workshops, webinars, and meetings.
  • Direct, oversee and participate in the development of the Events Team workplan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
  • Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the Team.
  • Prepare the Events budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget.
  • Participate in the development and implementation of marketing strategies to strengthen sponsorship, exhibition and corporate sponsored events and programs.
  • Ensure appropriate acknowledgement for sponsors is achieved through various means as specified in sponsorship levels.
  • Coordinate and oversee conference and event logistics including location, vendors, program development, and sponsorship programs.
  • Prepare proposal requests for appropriate venues and locations and participate in the evaluation and analysis of such proposals; negotiate contracts for meeting facilities, vendors, hotels, audio visual, tradeshow decorator, event app and other event related vendors.
  • Develop the overall event planning timelines and oversee the formation of goals related to educational programs and conferences.
  • Research, develop and implement best practices as it relates to implementation of conferences and educational events.
  • Oversee all aspects of exhibit hall including floor plan layout, vendors, set up and tear down.
  • Oversee and participate in the implementation of ACWA’s continuing education program for events, ensuring compliance with governing bodies.
  • Work with governing bodies such as, but not limited to, the California State Bar Association, to obtain approval for and maintain Continuing Education provider status.
  • Work collaboratively across the organization on all ACWA related events and educational programs.
  • Prepare and present Board report(s).
  • Represent the association to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
  • Research and prepare technical and administrative reports; prepare written correspondence.
  • Perform related duties as assigned.

Compensation and Benefits:

The annual salary range for this position is $119,862-$155,821 with placement within the range dependent upon the qualifications and experience of the selected candidate. This full-time exempt position has excellent benefits package including CalPERS retirement and medical, dental, and vision, life insurance, generous vacation ans sick leave. This position provides hybrid telework opportunities, with employees required to work in-person at least two days per week from the Sacramento Office.

Requirements

Knowledge, Skills, and Abilities:

  • Principles of event planning and execution. Large event and conference planning experience.
  • Principles and practices of marketing, contract negotiation, safe work practices, event budgeting, expense tracking.
  • Knowledge of pertinent local, state, and federal rules, regulations and laws, trends, practices, and protocol for meetings.
  • Principles and practices of leadership, supervision, motivation, team building, training, conflict resolution, organizational analysis, and management.
  • Provide high level of customer service by effectively dealing with the public, vendors, contractors, members, and association staff.
  • Ability to travel by air and automobile. Some evening, weekend and overnight travel are required.
  • Ability to operate modern office equipment including computer equipment.
  • Exercise independent judgment within specific projects as well as effective follow through.
  • Establish and maintain highly effective working relationships with colleagues within and outside the organization.
  • Analyze proposals, contracts, and report data.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of association goals.
  • Demonstrate attention to detail and function productively in a multi-tasking environment.
  • Communicate clearly and concisely, both orally and in writing.

Education and Experience:

Bachelor’s degree from an accredited college or university with major course work in communications, marketing, event management, business administration, public relations, or related field AND

At least five years of experience in meeting and large venue conference planning, including two years of management experience.

How to apply:

To be considered for this exciting career opportunity, please upload your cover letter and resume. Please also include email addresses for three work-related references (who will not be contacted until after an interview takes place). This posting will remain open until a sufficient number of qualified applications have been received with the first screening on Friday, June 28, 2024. Interested and qualified applicants are encouraged to apply immediately.

Questions:

If you have any questions regarding this position, please feel free to contact ACWA Human Resources at Janeo@acwa.com or (916)441-4545.