Secretary / Treasurer

  • by Banta-Carbona Irrigation District
  • Jun 17, 2022

Job Location

Tracy, Ca

Application Deadline

08/15/2022

How to Apply

Please visit https://banta-carbona.org to download the application for employment. Apply immediately. The deadline for applications is August 15th, 2022. Mail or e-mail the completed application, resume and salary history to:
Banta-Carbona Irrigation District
Attention: Secretary/Treasurer Position
3514 W. Lehman Rd.
Tracy, CA 95304

Email: adassist@banta-carbona.org


Reports to the Board of Directors
Status: Exempt
Salary Range: Commensurate with Experience, plus benefits
The Secretary/Treasurer assists in the planning, organizing, and operation of the administrative and financial functions of the District and implementing the Board of Directors (Board) policies and programs.

ESSENTIAL DUTIES

  • Maintain continuous awareness of administrative practices and recommend changes that increase the District’s operations efficiency and economy.
  • Assist development of proposed ordinances, regulations, programs, and policies and advise Board regarding same prior to adoption.
  • Regularly attend and adhere to the prescribed work schedule for conducting Secretary/Treasurer responsibilities and District business.
  • Establish and maintain cooperative working relationships with fellow staff, the Board, District customers, outside agencies, and the public.
  • Help prepare the annual budget and assist in presenting it to Board for review and consideration.
  • Contribute to the Capital Improvement Plan and its execution.
  • Respond to public inquiries regarding the District.

OTHER DUTIES

  • Evaluate the District’s policies, procedures, programs, and operations with the General Manager and, when needed, recommend improvements to same.
  • Review requests for expenditures and facilitate payment of same.
  • Draft and present concise and comprehensive reports to the Board.
  • Assist with personnel-related matters, including training, employee grievances, classification, pay, collective bargaining agreements, and other employer-employee relations.

JOB STANDARDS/QUALIFICATIONS

1. Knowledge

The ideal candidate for the position of Secretary/Treasurer will have a strong knowledge of the following:

  • Public agency administration, including administrative analysis, fiscal planning and control, and policy and program development.
  • aws, rules, ordinances, and regulations effecting the District’s function, programs, and/or operation, as well as special districts generally.
  • Public contract administration.
  • Public employment administration.

2. Skills

The ideal candidate for the position of Secretary/Treasurer will have the following skills:

  • Strong verbal and written communication.
  • Budgeting and fiscal control process administration.
  • Data collection, organization, and analysis.
  • Tactful and effective staff management, supervision, and leadership.

3. Physical Activities

The ideal candidate for the Secretary/Treasurer will be able to frequently perform the following physical activities:

  • Extended periods of sitting, both at a desk, for performing computer work, and when participating in meetings.
  • Withstand sun exposure; 10% or less work time spent outside of a building and exposed to the sun.
  • Lifting and moving objects weighing up to 15 pounds, such as large binders, books, and small office equipment.
  • Manually operating and adjusting office equipment.
  • Regularly using a telephone and other office equipment such as computers, copiers, and FAX machines

4. Irregular/Extended Work Hours

Given the unique operations of the District, the Secretary/Treasurer may be exposed to irregular or extended work hours (e.g., evenings, weekends and/or overtime), and the ideal candidate for the position will be able to work under such irregular and/or extended hours from time to time.

5. Experience/Education

The District does not require that the candidate for the Secretary/Treasurer position have any certain education level (other than a high school diploma) provided that he/she has work experience complimentary to the role and the expected knowledge and skills. Therefore, the ideal candidate for the Secretary/Treasurer will have either of the following backgrounds:

  • Five years of work experience in a public agency where the role(s) required responsibility for implementing programs and developing and administering budgets, with at least two years in a management or supervisory capacity.
  • Education: Bachelor’s degree from an accredited college or university with major coursework in business administration, communications, or a related field.

6. California Class C Driver License Requirement

The Secretary/Treasurer must possess a valid California Class C Driver License at the time of his/her appointment to the position, and his/her driving record must be free of moving violations and accidents for at least the last two (2) consecutive years. Failure to obtain or maintain the California Class C Driver License may be cause for disciplinary action. The District will require proof of the valid California Class C Driver License and driving record. Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis.