ACWA Conference & Expo: Exhibitor Registration Terms & Conditions Last Updated: January 28, 2026 ONLINE REGISTRATION & CANCELLATION DEADLINE IS APRIL 21, 2026 AT 4:30 PM (PT) SHOW MANAGEMENT The words “Show Management” as used herein shall mean the Board of Directors of the Association of California Water Agencies. In the enforcement and interpretation of the following rules and regulations, the decision of the Board of Directors is final. ELIGIBLE EXHIBITS The Show Management reserves the right to determine the eligibility of any company or product for inclusion in the conference and reserves the right to reject, evict, or prohibit any exhibit in whole or in part, or any exhibitor, or his/her representatives, with or without giving cause. A $300 penalty fee may be imposed for any Exhibit Booth that is removed prior to closing of the Exhibit Hall posted Hours. Failure to maintain Exhibit Booth through-out posted Exhibit Hall hours may also preclude Exhibitor from participating in future ACWA conferences. CANCELLATIONS, CHANGES & REFUNDS All booth registration changes and cancellations must be made in writing by November 17, 2025. Valid cancellation requests will receive a 50 percent (50%) refund of the booth registration fee. For payments originally made by credit card, refunds can be issued back onto the credit card within 60 days. Otherwise, a refund will be issued by check. No refunds or registration changes will be granted after the registration deadline. Submit request in writing to ACWA Events at Events@acwa.com. Space assigned shall be deemed acceptable. Failure to provide written cancellation before November 17, 2025, or failure to appear at the conference, relieves ACWA of any obligation to refund. SUBSTITUTIONS Event registrations are transferable from one participant to another within the same organization. Please submit your request in writing before the event registration deadline to Teresa Taylor at TeresaT@acwa.com. Include the original registrant’s name, the new person’s name, title and email address with your request. After the registration deadline, substitutions will be handled on-site. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (including any balance due) associated with the original registration. There is no fee to transfer an eligible registration. AISLE SPACE All aisle space is under control of the Show Management and must not be used in any way for exhibit space. NONLIABILITY The exhibitor agrees to make no claim for any reason whatsoever against the Association of California Water Agencies and other contractors for loss, theft, damage or destruction of goods, nor for any injury to him/herself or employees; nor for any damage of any nature or character, including any damage to his/her business by reason of failure to provide space for the exhibit, or the removal of the exhibit; nor for failure to hold the conference as scheduled; nor for any action of any nature of the Association of California Water Agencies, or its members, officers, committees, agents or employees. The exhibitor further agrees to indemnify and defend the Association of California Water Agencies against any claim arising out of the display of a product or service at the event in question. DAMAGE LIABILITY Exhibitors are liable for any damage caused to building floor, walls, columns, or to standard equipment or other decorator property. UNOCCUPIED SPACE The Show Management reserves the right, should any rented exhibitor space remain unoccupied on the opening day, to rent paid space to another exhibitor, or use paid space for such purpose as it may see fit without liability on its part. RELOCATION OF EXHIBITS The Show Management reserves the right to alter locations of exhibits if deemed advisable and in the best interest of the conference. BOOTH ASSIGNMENT No exhibitor will assign, sublet, or share the space assigned. FIRE, SAFETY & HEALTH The exhibitor agrees to accept full responsibility for compliance with local, city and state Fire, Safety and Health Ordinances regarding the installation and operation of equipment. All exhibit materials and equipment must be reasonably located within the booth and protected by safety guards and devices where necessary to prevent personal accidents to spectators. DECORATIONS In order to conform to local fire ordinances, as well as the National Board of Fire Underwriters, all decorative materials must be fire resistant and meet with standards established by the Fire Marshal’s Office. MUSIC No exhibitor may play music of any kind. Any fines the Show Management incurs as a result of an exhibitor playing music will be paid by the exhibitor. DECORATION STANDARDS No combustible decorations, such as crepe paper, tissue paper, cardboard, corrugated paper, shall be used at any time. All packing containers, excelsior and wrapping paper should be removed from the floor and must not be stored under tables. All muslin, velvet, silken or any other cloth decorations must stand a flameproof test as prescribed by fire ordinances. CONSENT Registration and attendance at, or participation in, this event constitutes an agreement by the registrant to ACWA’s use and distribution (both now and in the future) of the registrant’s name, title, organization and mailing address as well as the registrant’s image or voice in photographs, videotapes, electronic reproductions and audiotapes. CANCELLATION OF EVENT ACWA will adhere to all local and state regulatory health and safety guidelines. In the event that ACWA must cancel the in-person event due to environmental or regulatory requirements, all pre-registrations will be refunded. INTERPRETATION AND AMENDMENT The exhibit coordinator has full power to interpret or amend these rules. The exhibit coordinator promises full cooperation for a successful show and will be pleased to work with the exhibitors toward this end. UNIONS Many services in connection with displays are often under local union jurisdiction. Exhibitors must agree to comply with all applicable union requirements and must accept responsibility for making their own arrangements in this regard. ENDORSEMENT The Association of California Water Agencies does not in any way imply endorsement of any product or service of any exhibitor by entering into the exhibitor contract. ASSUMPTION OF RISK, ACKNOWLEDGEMENT AND WAIVER By registering to attend this Event and participating in Events held by Association of California Water Agencies (ACWA), you hereby acknowledge, understand and agree that participation may involve certain inherent risks, and you voluntarily assume all such risks, including any risk of illness, injury, property loss or damage, whether caused by the actions or omissions of ACWA or others. Your attendance is voluntary, and you are responsible for determining whether participation is appropriate based on your own health and circumstances. All Terms & Conditions are subject to change. These regulations were accepted at the time of registration. The terms specified herein become a part of the contract between the exhibitor and the Association of California Water Agencies. The Show Management respectfully asks the full cooperation of the exhibitors in their observance. All points not covered are subject to the decision of the Show Management.
