2025 Spring Conference Exhibitors ACWA’s 2025 Spring Conference & Expo is May 13 – 15 at the Monterey Conference Center in Monterey, CA. Reach decision makers in the water community! ACWA conferences are the premier destination for water industry professionals to learn and connect with over 1,600 registered attendees. ACWA conferences give you direct access to Senior Management, General Managers, Attorneys, Directors, Engineers, Operations, Financial Managers, Presidents/Vice Presidents and other water industry professionals in the California water community. Why Exhibit with ACWA? Network with over 1,600 water industry professionals Establish and build long-lasting customer relationships Showcase your company’s brand, products and services to water industry decision makers Maintain relationships with existing clients Connect directly with key water industry prospects in one place Display your company in front of your key audience through sponsorship Exhibitor Registration Your organization and booth personnel must be set-up in ACWA’s database in order to register. Please contact portal@acwa.com for assistance. Exhibitor Terms & Conditions ACWA Code of Conduct ** Exhibit Booth Registration is now closed. ** ACWA’s exhibit hall is sold out. If you would like to be added to the waitlist, please contact Joseph Ramos. View Live Exhibit Hall Floor Plan Booth Rates Associate Exhibitor – $1,775 (per 8′ x 10′) Standard booth, or $2,025 (per 8’x10′) Premium booth* Non-Associate Exhibitor** – $3,550 (per 8′ x 10′) Standard booth *Premium booths are considered high traffic areas and are only available to ACWA Associate exhibitors. (Available on a first come, first serve basis) **Become an ACWA Associate and save 50%! You’ll receive all of the benefits of an ACWA Associate, including the opportunity to participate in ACWA’s sponsorship program providing special benefits and recognition at Fall Conference. See 2025 ACWA Associate flyer and contact Joseph Ramos for details. What’s Included with Exhibit Booth Registration? Exhibit booth space (8’ deep x 10’ wide) includes 8’ draped back wall and 3’ draped side walls. Exhibitor I.D. Sign and Number Conference Registration for two (2) allotted Exhibit booth personnel – includes access to designated ACWA meal functions. (Additional booth personnel are purchased separately). Pre-conference and post-conference attendees list Listing on the Conference Mobile App with your company name, logo, booth number, description, contact information, hyperlink to company website, and direct link to booth location on Exhibit hall map. Exhibit Hall Schedule* and Hours (PST) Date Time Activity Tuesday, May 13 8 a.m. – 4 p.m. Move in All exhibits must be in place by 4 pm Tuesday, May 13 5 p.m. – 6:30 p.m. Welcome Reception in Exhibit Hall Booth staff must be present Wednesday, May 14 7:30 a.m. – 6 p.m. Regular Exhibit Hall hours Wednesday, May 14 5 p.m. – 6 p.m. ACWA Reception in Exhibit Hall Booth staff must be present Thursday, May 15 7:30 a.m. – 11 a.m. Regular Exhibit Hall hours Thursday, May 15 11 a.m. – 4:30 p.m. Move out Exhibit Hall must be vacated by 4:30 p.m. *Schedule subject to change. Exhibitor Opportunities ACWA exhibitors can connect with the California water community through unique conference opportunities including: Sponsorship opportunities: Main Stage, Meal Functions, Receptions and more! Exhibitor Spotlight Email (10 spots) Exclusive Email Advertising (2 spots) Exhibitor Cash Prize Contribution Exhibitor Mobile App Activities For more information contact Joseph Ramos at josephr@acwa.com or (916) 669-2429. What’s Happening in Exhibit Hall? Dedicated Exhibit Hall Hours One-on-one time with key decision makers who are looking for the products and services you offer. Receptions and Meals Connect with the water community during our popular Tuesday Welcome Reception and Wednesday Evening Reception in the exhibit hall; enjoy additional time with attendees during Wednesday’s Continental Breakfast and Networking Luncheon break periods, as well as close up final sales before Thursday morning’s brunch and prize giveaways. Prize Drawings and More With Exhibitor Mobile App activities and lots of fun prizes – attendees love to hang out in the Exhibit Hall! Official Service Contractor Need shipping or booth furniture? American Exposition Services (AES) is our official services contractor. Furniture, carpet, electricity and internet access are not provided by ACWA, but may be ordered through AES Marketplace. Advanced Warehouse Shipping is preferred and the best way to ship your booth materials. AES Marketplace online order information and shipping/material handling guidelines will be emailed AES. (Please sure to add them to your accepted email list!) SPECIAL! AES has created a special discounted package for ACWA exhibitors which includes either a 4ft or 6ft table with two chairs. Order early for special pricing. Questions? Contact AES American Exposition Services 1341 North Market, Suite 300 Sacramento, CA 95834 Phone: (916) 925-3976 Fax: (916) 925-3975 Email: info@american-expo.com Hotel Information ACWA has secured a discounted Group hotel room block at the Portola Plaza Hotel & Spa, Monterey Marriott, Hotel Pacific and Hotel Abrego (subject to availability). Registered exhibitors/booth staff will receive an email from ACWA with the hotel registration link. You MUST register as an Exhibitor or Allotted Booth Staff FIRST in order to receive the hotel information. If you do not receive this email, please contact ACWA Events at events@acwa.com. Fraudulent Housing Alert Please be advised that Exhibition Management companies are contacting ACWA exhibitors implying that they have been contracted by ACWA to handle all exhibitor housing. ACWA has not contracted with any housing company and any information provided to them may be used for fraudulent purposes.
